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Navigating Share Transfers and Transmissions in Malaysia: A Comprehensive Guide with Online Stamping

Hello, fellow business leaders and aspiring entrepreneurs! In the dynamic landscape of Malaysian private companies, share transfers and transmissions are critical aspects deserving your attention.


Whether you're considering a change in ownership while both parties are alive or dealing with share transfers due to the passing of an owner, the process is pivotal.


In this comprehensive guide, we'll delve deep into the intricate process of transferring shares and handling transmissions in a private company in Malaysia.


We'll also highlight the essential step of online stamping via the Inland Revenue Board (IRB), ensuring that you're equipped to navigate these crucial aspects with confidence.


Moreover, we'll underscore the significance of the instrument of transfer, which includes the Share Transfer Form and the Share Sale Agreement, in enabling the company secretary to register the new shareholder or handle transmissions.


In cases where a company lacks a constitution, we'll turn to the Companies Act 2016 as a guiding light in this intricate process.


So, let's embark on this enlightening journey and empower you with the knowledge you need.


Navigating Share Transfers and Transmissions in Malaysia:


Share transfers and transmissions are pivotal transactions that involve changes in ownership in a private company.


They can occur for various reasons, from shifting business strategies to succession planning. Let's unravel the process of transferring shares and handling transmissions in a Malaysian private company, with a particular focus on the crucial step of online stamping via the Inland Revenue Board (IRB) and the role of the instrument of transfer:


1. Initial Formalities and Share Sale Agreement:


Share Sale Agreement:

The process commences with the parties involved drafting a Share Sale Agreement when both parties are alive. This legally binding document outlines the terms, conditions, and specifics of the share transfer. It includes essential details such as the number of shares being transferred, the purchase price, warranties, and representations.


Transmission Due to Demise:

In the unfortunate event of the original owner's passing, the process involves transmission rather than a traditional share transfer. The legal procedures differ, and the heirs or beneficiaries step into the shoes of the deceased owner.


2. Board Approval and Share Transfer Form Preparation:


Board of Directors' Approval:

Share transfers in a private company typically require approval from the company's board of directors when both parties are alive. The board scrutinizes the proposed transaction's impact on the company and its existing shareholders.


Share Transfer Form:

After the signing of the Share Sale Agreement or when handling transmissions, the parties must complete the Share Transfer Form. This form is a crucial document that records the details of the share transfer or transmission, including the buyer's and seller's particulars, the share certificate numbers, and the share transfer date.


3. Online Stamping via IRB and Enabling Share Transfer or Transmission:


Stamp Duty Calculation by IRB:

Calculation of the stamp duty is done based on the calculation provided by the Inland Revenue Board (IRB). The IRB's guidelines determine the stamp duty amount based on the value of the shares being transferred or transmitted.


Online Stamping Process:

Stamping of the Share Transfer Form is done exclusively through the IRB's online platform. This ensures the legality of the share transfer or transmission and compliance with tax regulations. The calculated stamp duty amount must be paid online via the platform.


4. Enabling Company Secretary to Register New Shareholder or Handle Transmission:


Role of the Instrument of Transfer:

It's crucial to emphasize that only when the instrument of transfer, comprising the Share Transfer Form and the Share Sale Agreement or the relevant transmission documents, is duly stamped, can the company secretary proceed to register the new shareholder or handle transmissions in accordance with legal requirements.


Utilizing the Companies Act 2016:

In cases where a company lacks a constitution or specific guidelines regarding share transfers or transmissions, the Companies Act 2016 serves as a guiding framework to ensure compliance and adherence to legal requirements.



Conclusion:


Transferring shares and handling transmissions in a private company in Malaysia involve meticulous steps, with online stamping via the Inland Revenue Board (IRB) being a pivotal one.


By understanding and adhering to these steps, you can confidently manage changes in ownership, facilitate growth, and safeguard the future success of your private company while ensuring full compliance with tax regulations and legal requirements.


Remember, whether it's a share transfer or transmission, it's the instrument of transfer that opens the path for the company secretary to officially register the new shareholder or handle transmissions.

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NOTICE

The contents of this publication, current at the date of publication set out above, are for reference purposes only. They do not constitute legal advice and should not be relied upon as such. Specific legal advice about your specific circumstances should always be sought separately before taking any action based on this publication.

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